What happens after you hit send.
You sent the scouts. Now somebody has to answer every reply, go back and forth on times, and get interviews onto the calendar. Scout IQ does that part — it writes as you and books against your real availability. Scout IQ is operated by ESAI Agency K.K., a licensed recruiting agency (13-ユ-319155) — an independent sending service that Headhunt.AI hands off to.
The rules it can't break
A few things about Scout IQ are fixed in the software itself. There is no setting that turns them off.
Nothing unchecked goes out
Every message is checked before it can be sent. If no message passes the check, nothing is sent and a person takes over the thread.
The AI doesn't decide what happens next
It writes the words. Whether to send, wait, book a meeting, or hand the thread to a person is decided by fixed rules.
It won't pretend to be a person
Scout IQ never says it's human. If a candidate asks whether they're talking to a person, a person takes over.
No means no
One opt-out is enough. The candidate gets a short confirmation and isn't contacted again — in any campaign.
And some replies go to a person every time, no matter how the system is set up: opt-outs, legal and visa questions, compensation negotiations, hostile threads, and “am I talking to a person?”
What it's doing while you do other work
Replies don't arrive on a schedule. Scout IQ works them as they land — and only the parts a machine should touch.
Answers that don't go stale
A candidate who replies at 11 p.m. hears back while they're still interested — not after the overnight lag that kills interest. Every answer is drafted in your voice and checked before it can go out.
The back-and-forth on times, handled
“Does Tuesday work?” “Actually, could we do next week?” Scout IQ plays that out against your real free/busy availability, so the thread ends in a confirmed time instead of a maybe.
Interviews that land booked
Once a time is agreed, the interview goes on the calendar with a Meet, Teams, or Zoom link — or as a phone call — and the candidate gets a confirmation. They can also pick a time themselves on a booking page.
Your side of it: two lists
You work a Review queue — the threads that need a person, with the whole conversation in front of you — and a Meetings list of what's been booked. That's the day-to-day. You don't manage the agent; you see its work.
Getting Scout IQ
Scout IQ is separate software, run by a separate company. Available inside AgentRPO engagements, and for Headhunt.AI organizations with Send Scouts — talk to us. For Headhunt.AI organizations it comes at no additional cost, and the account you already have signs you in.
If you want to see the handoff from the Headhunt.AI side, it's called Send Scouts.
Questions people actually ask
Who operates Scout IQ?
ESAI Agency K.K., a licensed fee-charging employment placement business in Japan (license 13-ユ-319155). It's an independent sending service that Headhunt.AI hands off to; Headhunt.AI itself is run by a different company, ExecutiveSearch.AI K.K.
Does Scout IQ pretend to be human?
No. It never says it's human, and if a candidate asks whether they're talking to a person, a person takes over the conversation.
Which replies always go to a person?
Opt-outs, legal and visa questions, compensation negotiations, hostile threads, and “am I talking to a person?” — every time, regardless of settings.
Whose email address do candidates see?
Yours. Scouts and follow-ups leave from your own mailbox, so candidates see you — your name, your address. Replies come back into Scout IQ.
What does it cost?
For Headhunt.AI organizations with Send Scouts, nothing additional — Scout IQ comes at no additional cost. Inside AgentRPO engagements, it's part of the engagement. Tell us about your team and we'll take it from there.
How do I get Scout IQ?
It's available inside AgentRPO engagements, and for Headhunt.AI organizations with Send Scouts — at no additional cost. Tell us about your team on the get-started page and we'll take it from there.
Want to see it on your own scouts?
Tell us a little about your team and we'll take it from there.